Job Title:  High School Athletic Director

 

Job Summary: The High School Athletic Director (AD) under the North Carolina High School Athletic Association (NCHSAA) manages the day-to-day operations of the school’s sports programs.  They ensure strict compliance with state bylaws, oversee coaching staffs, manage budgets, and prioritize student-athlete health and academic eligibility.

 

Qualifications:

• Bachelor’s Degree is required.
• Preference would be in physical education, sports management, educational leadership or a related field
• Minimum of three years of secondary athletic coaching experience is required.  
• Previous Athletic Director experience is preferred.
• Experience working in a comprehensive high school setting is preferred.

Reports To: School principal with support from the District’s Chief Operations Officer (system AD).

 

Responsibilities, Duties, & Expectations:

• Provide a list of all equipment to the Principal on a yearly basis.
• Oversee and implement the Coaches’ evaluations.
• Meet with parents as requested.
• Ensure all sports are treated equitably and will advocate for all sports.
• Provide a means for all Coaches to have input in the needs assessment for each sport.  *A needs assessment form will be provided to each Coach at the beginning of the school year.  The form must be returned to the Athletic Director and reviewed by the Principal.
• Create an athletic budget and will meet, as needed, with the Principal to review all athletic accounts including athletics, individual sports accounts, and athletic booster accounts.  The Athletic Director will develop a budget based on the average of the past 3-5 years of gate receipts.  In addition, other requests from a coach will be considered each year.  The budget will be presented to the administration for approval and submitted to the District Athletic Director.
• The operational budget and financial procedures are to include:
• Preparation and supervision of the athletic budget
• Direct sale of tickets for all contests
• Follow proper financial procedures for cash handling and gate/ticket receipts
• Collect all monies from the athletic contests and deposit in the appropriate accounts
• Ensure that all money raised or collected by the school will be deposited in appropriate school athletic account 
• Ensure that the donations from the athletic booster organizations are equitably dispersed among all sports and used for those intended fundraising activities by the athletic boosters
• Post all athletic fundraisers on the school’s webpage.  Fundraiser earnings and uses of funds will be made available upon request.  These fundraisers include school level and athletic booster level fundraising.   
• Develop a master schedule for all competitions to include all athletic events for the school year.  The schedule will be submitted to the Principal for approval. The schedule will provide equity for all sports in the use of facilities for competitions.  
• Develop a schedule to ensure equal access to all weight rooms for male and female athletes.  
• Work with the MGSD Department of Transportation and/or contracted transportation company to schedule activity/charter buses.
• Coordinate with the maintenance department, the repair and maintenance of all facility needs which are utilized by the athletic department.
• Provide the Principal with eligibility lists for all sports for their approval.  The Athletic Director will ensure the requirements are met for each athlete of each sport according to MGSD, NC DPI, and NCHSAA. 
• Ensure all rules and regulations as mandated by the NCHSAA are enforced with all sports at each sporting event.
• Ensure that Coaches have the information on all pre-season paperwork turned in before participating in any school sponsored athletic activities including but not limited to try-outs and practice.
• Work with Coaches to ensure tryouts for sports are held appropriately; which is defined as announcing dates and times of tryouts in a timely manner, equal access to tryouts, and a measurable rubric to measure the athlete’s performance during tryouts.   
• Work with each Coach to address facility needs and maintenance of all athletic facilities including locker rooms, competition fields, practice fields, and weight rooms. 
• In cooperation with the Principal, is responsible for the overall appearance and cleanliness of all athletic facilities all year-round.
• Provide documentation to the Principal that all head Coaches and Assistant Coaches have attended the required rules session(s) and taken the appropriate course work issued by the NCHSAA.
• Report all violations of eligibility or other NCHSAA rules directly to the Principal and the Chief Operations Officer.
• Provide security at all events held on-site or off-site as needed to maintain the safety and integrity of the scheduled event.  The Athletic Director will also ensure that the appropriate staff is in place for crowd control based on the local fire marshal’s recommendations.
• Work to resolve any conflicts within the coaching staff(s).
• Act as a tournament manager for all conference and tournament playoff activities that are assigned to the school.
• Will coordinate the use and operation of the press box.
• Attend and serve as school liaison at athletic boosters organization meetings.
• Assist the Administration in the preparation and distribution of complimentary passes for the school.
• Assist the Principal in the hiring process, retention, and dismissal of coaches.
• Prepare and obtain signed game contracts when appropriate.
• Have a Coaches meeting prior to the start of each sports season to go over all necessary items Coaches will need.
• Welcome and communicate with opposing teams for pass lists, admission procedures, directions, emergency plans, and handicap parking.  This communication should take place in enough time so the opposing Coaches have time to communicate with their parents. 
• Ensure that all Coaches carry out the pre-season meetings with parents and athletes and ensure all pre-season paperwork is signed and returned.
• Ensure that all athletic facilities are prepared for practice and/or competition.
• Develop a preventative maintenance schedule for all facilities and equipment.
• Report all Coaches who are ejected from an event to the Principal and the Chief Operations Officer.  
• Other duties as assigned.

 

Physical Requirements: The following list includes the physical requirements of the position: 

• Must be able to operate a variety of equipment including computers, copiers, etc. 
• Must be able to operate a motor vehicle.
• Must be able to perform basic life operational functions of standing, walking, balancing, stooping, kneeling, reaching pushing, lifting, grasping, talking, hearing, and performing repetitive motions.
• Must be able to perform medium work exerting in excess of 50 pounds of force occasionally, or in excess of 25 pounds of force frequently, and/or in excess of 20 pounds of force constantly to lift objects.

Terms of Employment: 12-month, full-time 

Salary: Salary commensurate with the NC State Teacher Salary Schedule as outlined by the North Carolina Department of Public Instruction, plus local supplement. Full benefits package offered with full-time employment.